I, Sheena Billett, am registered as a sole trader, operating as SB Proofreading, offering freelance editing, copy-editing and proofreading services to a variety of clients.
What information do I collect from you and why?
When you contact me, I request the following:
your email address for me to respond to you
details of the project, usually with a sample of the text.
If we agree to work together, I collect the following additional information:
postal address to be used on invoices to fulfil my contractual obligations to HMRC (the UK tax authority)
file(s) required for the work
Where do I store the data?
Emails are stored on my password-protected email account. I do not have an external address book.
Files are stored in a secure Dropbox account, although from time to time I may save a back-up copy of current work on the hard drive of my password-protected computer.
How long do I keep the data?
Your personal data, i.e. name and address, is kept for a minimum of seven years to comply with my obligations to HMRC.
Unless requested otherwise, I will keep your files for the same length of time, though I am more than happy to delete them sooner if you request this.
Do I share your data?
Unless I am audited by HMRC, I do not share your data with anyone.
If you agree to provide a testimonial for my website, I will include the name and details you provide.
I do not subcontract work, nor do I discuss your project with third parties or on the internet/social media without prior permission. If I cannot take on a project, I might provide details of other editors or proofreaders for you to contact. At the same time, I will let the person I am recommending know your first name and to possibly expect you to get in touch. I will provide no further details to the potential editor or proofreader.
I use Google Analytics to track traffic volume to my website and to see what search terms are being used. I will notify you of the use of any cookies when you access my website.
If you have any questions about what data I have about you or want me to remove you from my systems, please get in touch via the contact details at the bottom of this page, and I will be happy to help.