Privacy Policy for SB Proofreading

I, Sheena Billett, am registered as a sole trader, operating as SB Proofreading, offering freelance editing, copy-editing and proofreading services to a variety of clients.

This privacy policy describes the data that I require and how I use it in order to be compliant with GDPR, the General Data Protection Regulations, in force from 25 May 2018.

What information do I collect from you and why?

When you contact me, I request the following:

your name
your email address for me to respond to you
details of the project, usually with a sample of the text.

If we agree to work together, I collect the following additional information:

postal address to be used on invoices to fulfil my contractual obligations to HMRC (the UK tax authority)
file(s) required for the work

Where do I store the data?

Emails are stored on my password-protected email account. I do not have an external address book.

Files are stored in a secure Dropbox account, although from time to time I may save a back-up copy of current work on the hard drive of my password- protected computer.

How long do I keep the data?

Your personal data, i.e. name and address, is kept for a minimum of seven years to comply with my obligations to HMRC.

Unless requested otherwise, I will keep your files for the same length of time, though I am more than happy to delete them sooner if you request this.

Do I share your data?

Unless I am audited by HMRC, I do not share your data with anyone.

If you agree to provide a testimonial for my website, I will include the name and details you provide.

I do not subcontract work, nor do I discuss your project with third parties or on the internet/social media without prior permission. If I cannot take on a project, I might provide details of other editors or proofreaders for you to contact. At the same time, I will let the person I am recommending know your first name and to possibly expect you to get in touch. I will provide no further details to the potential editor or proofreader.

I use Google Analytics to track traffic volume to my website and to see what search terms are being used. I will notify you of the use of any cookies when you access my website.

Questions

If you have any questions about what data I have about you or want me to remove you from my systems, please get in touch via the contact details at the bottom of this page, and I will be happy to help.